Exhibitor Services
Exhibitor Interface
Company info, description and Product description submissions for Show Program, etc.
FAQ for Exhibitors
How do I become a GDC Canada Exhibitor?
- Who do I contact to book GDC Canada Exhibit space?
- What comes with the purchase of GDC Canada Exhibit space?
- Is there a deadline for becoming an exhibitor?
The Exhibitor Services Manual is now only available as an online, downloadable document.
Exhibition & Sponsorship logistics
- Who do I contact with exhibitor service questions about exhibiting & my booth?
- Who do I contact regarding my sponsorship deliverables?
- What are the booth height regulations and sightline restrictions?
- What are the hanging signs regulations & restrictions?
- Do I need to order drayage?
- How do I handle shipping to the Convention Center?
- How do I order graphics, custom booths, furniture and carpet from Champion?
- How do I order lead retrieval, audio visual, electrical, internet, food, booth security or plants for my booth?
- I need to go on the expo floor to assist in setting up the booth for only a short time, can I bring my baby?
Exhibiting Deadlines and Deliveries
- What are the ad space and materials deadlines for the GDC Show Program?
- What are the GDC Expo ordering and delivery deadlines?
Hotel Reservations
Marketing & Sponsorship Opportunities
- What are the marketing and sponsorship offerings at GDC Canada?
- Where can I download web banners & buttons to promote my booth at GDC Canada?
Expo Passes & Registering My Booth Staff for Staff Badges
- How do I obtain Staff badges for my booth staff?
- What is the difference between a Guest pass and a Staff badge and what does each pass include?
- How many Guest passes do I receive for my booth size?
- When will the Expo passes be mailed?
Q: Who do I contact to book GDC Exhibit space?
A: Contact your salesperson for details. You can find the sales contacts here.
Q: Is there a deadline for becoming an exhibitor?
A: To maximize your exposure on the GDC Canada website and marketing materials, we recommend you reserve space early. Exhibit space is also limited to availability. If you are considering exhibiting, contact your account manager today for exhibition opportunities. See the current version of the GDC Canada Expo floorplan here.
Q: Where do I download the Exhibitor Services Manual?
A: In our effort to become more eco-friendly, we will not be printing service manuals this year and have gone to an Online Exhibitor Services Manual only. The manual is easy to use and is printable. Download the Exhibitor Services Manual here.
Q: Who do I contact with service questions about exhibiting and my booth?
A: For questions on booth or sponsorship purchases, please contact your salesperson.
Please review your Exhibitor Services Manual for answers to most of your questions. From general expo information to booth and signage info, you will find most of your questions within the Exhibitor Services Manual. Exhibitor Services Manual coming soon
Q: Who do I contact regarding my sponsorship deliverables?
A: Jacey Correia P: 415-947-6256 E: JCorreia@think-services.com
Q: What are the booth height regulations and sightline restrictions?
A: Information will be made available soon. Check back for updates.
Q: What are the hanging sign regulations & restrictions?
A: Information will be made available soon. Check back for updates.
Q: Do I need to order drayage?
A: Information will be made available soon. Check back for updates.
Q: How do I handle shipping to the Convention Center?
A: Please visit the Sponsor Information page for more information.
Q: How do I order graphics, custom booths, furniture and carpet from GES?
A: Information will be made available soon. Check back for updates.
Q: How do I order lead retrieval, audio visual, electrical, internet, food, booth security or plants for my booth?
A: Information will be made available soon. Check back for updates.
Q: I need to go on the expo floor to assist in setting up the booth for only a short time, can I bring my baby?
A: Our insurance policy prohibits anyone under the age of 18 on the expo floor during move-in and move-out.
Q: What are the ad space and materials deadlines for the GDC Show Program?
A: Please visit the Sponsor Information page for more information.
Q: Who do I contact about placing an ad in the GDC Show Program?
A: Contact your Account Manager to reserve your ad space.
Q: How do I make hotel reservations?
A: You must contact the hotels directly for your reservations. A list of hotels is also available in the Exhibitor Services Manual (coming soon). Please visit the Travel page for more information.
Q: What are the marketing and sponsorship offerings at GDC Canada?
A: Please click here for a list of sponsorship opportunities. The sooner you purchase a sponsorship, the more conference exposure you receive. Don't delay, and contact your Account Manager today for sponsorship details.
If you have already purchased a sponsorship, you will receive an email with shipping or artwork details the first of the year describing what you need to do to complete your sponsorship.
Q: Where can I download web banners and buttons to promote my booth at GDC Canada?
A: Please visit the Sponsor Information page for more information.
Q: How do I obtain Staff badges for my booth staff?
A: Information will be made available soon. Check back for updates.
Q: What is the difference between a Exhibitor Guest pass and Staff badge and what does each pass include?
A: Each GDC exhibitor will be allotted a number of Exhibitor Guest passes and Staff badges based on the size of their exhibit space.
Exhibitor guest passes allow access to the GDC Canada Expo and GDC Canada evening events. Expo passes cannot be used to access the GDC show floor prior to the expo or after it closes each afternoon. Expo passes can be distributed to members of your company who will not need access to the show floor outside of expo hours and to clients/partners you would like to invite to the GDC to visit your booth and check out the event.
Staff badges allow access on and off the show floor to set up your exhibit space before the expo opens and to secure it at the end of each day after the expo closes. Staff badges should NOT be given to clients/partners who are not exhibitors at GDC Canada (Expo passes are appropriate) The Staff badge will also allow access to the GDC Canada evening events.
Q: How many Guest passes and Staff badges do I receive for my booth size?
A: The quantity of Expo passes you receive is based on booth size. Review the GDC Expo marketing support tiers here, for the quantity you will receive.
Booth Size (sq. ft) |
Guest passes |
Staff badges |
100 |
10 |
10 |
200 |
35 |
20 |
300 |
35 |
30 |
400 |
35 |
40 |
500 |
35 |
50 |
600 |
35 |
60 |
700 |
35 |
60 |
800 |
35 |
60 |
900+ |
60 |
60 |
Q: When will Exhibitor Guest passes be mailed?
A: Exhibitor Guest tickets (redeemable at on-site GDC Registration for the actual Exhibitor Guest pass) will be mailed to the event manager at the exhibiting company in April. For any company that signs up after the initial mailing, Exhibitor Guest tickets are mailed each Friday for the prior week's exhibiting contracts.
A note about redeeming GDC Canada Exhibitor Guest tickets: Exhibitor Guest tickets are only redeemable for an Exhibitor Guest pass at on-site GDC Canada Registration at the Vancouver Convention and Exhibition Centre. Expo tickets cannot be redeemed for an Exhibitor Guest pass by advance online GDC Canada Registration. Click here to view On-site GDC Registration hours.
